Printing and visibility materials
RFLD is selecting a printer or communication agency for the project’s visibility kit, the women’s memorandum and the capitalisation document, in line with FAME and AFD visibility rules.
Reference: RFLD/FAME-2026/AO-07Published: 2 November 2026Closing: 31 December 2026, 23:59Status: open, rolling awardRolling award. Offers are reviewed as they arrive. RFLD may select a provider and sign a contract before the closing date, as soon as a compliant offer meets the award criteria. Once a contract is awarded, the call closes for this tender and the closure is shown on this page. Early submission is encouraged.
Notice of call for tenders
The Women Leaders Network for Development (RFLD) leads a consortium with the NGO Women’s Leadership for Sustainable Impact (WoLSI) and the BIOWA Association to implement the 12-month project “Collective advocacy for a green and inclusive economic transition: strengthening Beninese women’s access to sustainable productive opportunities and economic resources”. The project is supported by FAME (Feminisms: action and mobilisation for an inclusive economy), a programme funded by the Agence Française de Développement (AFD) and managed by the West Africa Civil Society Institute (WACSI). It works in the municipalities of Ifangni, Sakété and Adja-Ouèrè (Plateau department) and Porto-Novo (Ouémé department).
Under budget line 2.e, 4.f and 4.i of the project, RFLD invites printers and communication agencies to submit an offer for the services described below.
| Item | Details |
|---|---|
| Purpose | Production of visibility materials and printing of the project’s main publications |
| Activity reference | Activities 1.2.3 and 3.1.2, project visibility |
| Place of performance | Porto-Novo and Cotonou, Benin |
| Duration | Framework contract for the project period, orders per item |
| Procurement method | Open call for tenders published on rflgd.org |
| Where to submit | By email to cotation@rflgd.org, or by hand in a sealed envelope at the RFLD office, Francophone Hub, Hounsa, Rue de l’Université Agricole, Porto-Novo, Benin (Monday to Friday, 9:00 to 17:00) |
| Closing date | 31 December 2026, 23:59 (Porto-Novo time) |
| Award | Rolling: offers are reviewed as they arrive and a provider may be selected before the closing date |
| Notification of results | As soon as a provider is selected, and at the latest by 15 January 2027 |
Tender documents
- Notice of call for tenders (this section)
- Instructions to bidders
- Terms of reference
- Price schedule
- Model submission letter
Award
Offers are scored 70% on technical quality (experience, methodology, team or equipment) and 30% on price. Offers are reviewed in the order received. RFLD may award the contract, before the closing date, to the first compliant offer that reaches at least 70 out of 100 on the technical criteria at a competitive price. The call then closes. Dates in this file are indicative and may be adjusted; any change is published on this page. The contract is signed subject to the release of FAME project funds.
Instructions to bidders
Article 1. Eligibility
- Business with legal standing in Benin
- At least three years of experience in offset and digital printing
- Ability to deliver in Porto-Novo within 10 working days
- Have no conflict of interest with RFLD, WoLSI, BIOWA or their staff
- In line with FAME guidance, businesses and teams led by women are strongly encouraged to bid and, with equal scores, are preferred
Article 2. Content of the offer
- Signed submission letter (Document 5)
- Technical offer of no more than 10 pages: equipment, paper and finishing options, delivery times, printed samples and three client references
- Completed price schedule (Document 4)
- For businesses: copies of the RCCM and IFU. For individuals: national ID and IFU if available
Article 3. Currency and validity
Prices are quoted in CFA francs (XOF), all taxes included. Offers remain valid for ninety (90) days from the closing date.
Article 4. Questions
Questions may be sent in writing to cotation@rflgd.org until 24 December 2026, quoting the reference RFLD/FAME-2026/AO-07. Answers are shared with all bidders without naming the person who asked.
Article 5. Submission
Offers can be submitted in either of two ways by 31 December 2026 at 23:59:
- By email: send the complete offer as PDF files to cotation@rflgd.org, with the subject line “Tender RFLD/FAME-2026/AO-07”.
- By hand: deliver the offer in a sealed envelope marked “Tender RFLD/FAME-2026/AO-07” to the RFLD office, Francophone Hub, Hounsa, Rue de l’Université Agricole, Porto-Novo, Benin (Monday to Friday, 9:00 to 17:00). A receipt is given for each envelope.
Each offer received is logged with its date and time. Late or incomplete offers are not considered. One offer per bidder, without variants.
Article 6. Opening and evaluation
An evaluation committee made up of members of the RFLD, WoLSI and BIOWA consortium reviews the offers in the order received, without waiting for the closing date, checks their compliance and scores them on the basis set out in the award clause. Minutes of the opening and of the evaluation are kept on file for the project audit.
Article 7. Award and notification
The selected bidder receives a letter of award and a contract as soon as the selection is made, and at the latest by 15 January 2027. Bidders that are not selected are informed in writing. RFLD may cancel the call at any time before award without liability.
Article 8. Payment
Payment per order on delivery and acceptance by RFLD. Payment is made by bank transfer on presentation of a compliant invoice.
Article 9. Ethics and safeguarding
Bidders commit to the FAME and AFD requirements on anti-fraud, anti-corruption, anti-money laundering, conflict of interest, protection from sexual exploitation, abuse and harassment, and data protection. Any attempt to influence the evaluation leads to exclusion. Information on bidders is kept confidential.
Terms of reference
| Item | Specification | Quantity |
|---|---|---|
| Visibility kit | 2 roll-up banners 85 × 200 cm, 1 outdoor banner 3 × 1 m, 300 A4 colour leaflets, 20 printed vests or t-shirts | 1 kit |
| Memorandum “Women’s List of Demands” | A4, about 24 pages, four-colour, stapled, 135 g paper, cover 250 g | 500 copies |
| Capitalisation document | A4, about 40 pages, four-colour, perfect bound, with layout from RFLD’s content | 200 copies |
All files carrying FAME, AFD and WACSI logos are validated by RFLD before printing. Proofs are submitted for approval before each print run.
Reporting
The contractor reports to the FAME Project Coordinator at RFLD in Porto-Novo. Deliverables are in French.
Price schedule
Complete the unit price and total for each line without changing the description or the quantities. Prices are in CFA francs, all taxes included. The completed schedule is dated, signed, stamped and attached to the submission letter.
| No. | Description | Unit | Quantity | Unit price (XOF, TTC) | Total (XOF, TTC) |
|---|---|---|---|---|---|
| 1 | Visibility kit as specified | Kit | 1 | …………… | …………… |
| 2 | Printing of the memorandum, 500 copies | Lot | 1 | …………… | …………… |
| 3 | Layout and printing of the capitalisation document, 200 copies | Lot | 1 | …………… | …………… |
| TOTAL AMOUNT, ALL TAXES INCLUDED | …………… |
Prices include proofs, delivery to Porto-Novo and taxes.
Model submission letter
[Name of the bidder]
[Address, RCCM, IFU, telephone, email]
To the Africa Director, Women Leaders Network for Development (RFLD)
RFLD Francophone Hub, Hounsa, Rue de l’Université Agricole, Porto-Novo, Benin · +229 01 50 02 46 19
Subject: Offer for tender RFLD/FAME-2026/AO-07, Printing and visibility materials
Madam Director,
Having read the notice, the instructions to bidders and the terms of reference of tender RFLD/FAME-2026/AO-07 published on 2 November 2026, I, the undersigned [name and position], acting on behalf of [name of the bidder], submit our offer for the services requested.
We accept all the terms of the tender documents without reservation. Our offer, together with the completed, signed and stamped price schedule, remains valid for ninety (90) days from the closing date. We declare that we have no conflict of interest with RFLD, WoLSI, BIOWA or the project.
Attached: copy of the RCCM and IFU, completed price schedule, technical offer and references.
Done at ……………………, on ……………………
Signature, stamp and position of the signatory
Submit your offer
Send your offer to cotation@rflgd.org with the subject “Tender RFLD/FAME-2026/AO-07”, or deliver it in a sealed envelope to the RFLD office in Porto-Novo (Francophone Hub, Hounsa, Rue de l’Université Agricole), by 31 December 2026, 23:59. Offers are reviewed as they arrive and a provider may be selected before that date, so apply early.
Email your offerAll FAME tendersFor funders and partnersPour les bailleurs et les partenaires
Fund the women who defend rights in Africa, nowFinancez maintenant les femmes qui défendent les droits en Afrique
Aid to women’s organisations is falling. RFLD moves funding fast to women-led organisations and defenders, in French and English, through a network of 1,143 member organisations in more than 35 African countries.L’aide aux organisations de femmes recule. Le RFLD achemine vite les financements vers les organisations de femmes et les défenseures, en français et en anglais, grâce à un réseau de 1 143 organisations membres dans plus de 35 pays africains.
RFLD currently serves as Co-Chair of the SEA-T Programme Advisory Council, mandated to ensure the programme’s direction, priorities, and resources are meaningfully aligned with the visions of African women-led civil society. The SEA-T Programme is funded by the German Federal Ministry for Economic Cooperation and Development (BMZ) and implemented by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH.Le RFLD assure actuellement la coprésidence du Conseil consultatif du programme SEA-T, chargé de veiller à ce que l’orientation, les priorités et les ressources du programme soient réellement alignées sur les visions de la société civile africaine portée par les femmes. Le programme SEA-T est financé par le ministère fédéral allemand de la Coopération économique et du Développement (BMZ) et mis en œuvre par la Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH. See the partnershipVoir le partenariat
- 1,143member organisationsorganisations membres
- 35+African countriespays africains
- N°553ACHPR observer statusstatut d’observateur CADHP
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