Mapping of local stakeholders and agroecological opportunities
RFLD is recruiting a consultant or firm to map women’s cooperatives, green financing schemes and potential allies in the four municipalities of the FAME project in Benin.
Reference: RFLD/FAME-2026/AO-02Status: closedThis call is closed. RFLD no longer accepts offers for this tender. Bidders are informed of the outcome in writing. The tender file is kept online for transparency. Questions: cotation@rflgd.org, quoting RFLD/FAME-2026/AO-02.
Notice of call for tenders
The Women Leaders Network for Development (RFLD) leads a consortium with the NGO Women’s Leadership for Sustainable Impact (WoLSI) and the BIOWA Association to implement the 12-month project “Collective advocacy for a green and inclusive economic transition: strengthening Beninese women’s access to sustainable productive opportunities and economic resources”. The project is supported by FAME (Feminisms: action and mobilisation for an inclusive economy), a programme funded by the Agence Française de Développement (AFD) and managed by the West Africa Civil Society Institute (WACSI). It works in the municipalities of Ifangni, Sakété and Adja-Ouèrè (Plateau department) and Porto-Novo (Ouémé department).
Under budget line 4.b of the project, RFLD invites individual consultants and consultancy firms to submit an offer for the services described below.
| Item | Details |
|---|---|
| Purpose | A mapping of women’s cooperatives, green financing schemes and local allies, delivered as a document and a stakeholder database |
| Activity reference | Activity 1.1.2 |
| Place of performance | Ifangni, Sakété, Adja-Ouèrè and Porto-Novo, Benin |
| Duration | About 30 calendar days |
| Procurement method | Open call for tenders published on rflgd.org |
| Where to submit | By email to cotation@rflgd.org, or by hand in a sealed envelope at the RFLD office, Francophone Hub, Hounsa, Rue de l’Université Agricole, Porto-Novo, Benin (Monday to Friday, 9:00 to 17:00) |
| Status | Closed |
| Award | Rolling: offers are reviewed as they arrive and a provider may be selected |
| Notification of results | As soon as a provider is selected |
Tender documents
- Notice of call for tenders (this section)
- Instructions to bidders
- Terms of reference
- Price schedule
- Model submission letter
Award
Offers are scored 70% on technical quality (experience, methodology, team or equipment) and 30% on price. Offers are reviewed in the order received. RFLD may award the contract to the first compliant offer that reaches at least 70 out of 100 on the technical criteria at a competitive price. The call then closes. Dates in this file are indicative and may be adjusted; any change is published on this page. The contract is signed subject to the release of FAME project funds.
Instructions to bidders
Article 1. Eligibility
- Be an individual consultant or a firm with legal standing in Benin or another ECOWAS country
- At least three years of experience in agriculture, agroecology, rural development or civil society mapping in Benin
- Knowledge of cooperatives and technical services in the Plateau and Ouémé departments
- Fluent French; Fongbe or Nago is an asset
- Have no conflict of interest with RFLD, WoLSI, BIOWA or their staff
- In line with FAME guidance, businesses and teams led by women are strongly encouraged to bid and, with equal scores, are preferred
Article 2. Content of the offer
- Signed submission letter (Document 5)
- Technical offer of no more than 10 pages: understanding of the assignment, methodology, work plan, team, CVs and two references
- Completed price schedule (Document 4)
- For businesses: copies of the RCCM and IFU. For individuals: national ID and IFU if available
Article 3. Currency and validity
Prices are quoted in CFA francs (XOF), all taxes included. Offers remain valid for ninety (90) days from the closing date.
Article 4. Questions
Questions may be sent in writing to cotation@rflgd.org while the call was open, quoting the reference RFLD/FAME-2026/AO-02. Answers are shared with all bidders without naming the person who asked.
Article 5. Submission
Offers can be submitted in either of two ways:
- By email: send the complete offer as PDF files to cotation@rflgd.org, with the subject line “Tender RFLD/FAME-2026/AO-02”.
- By hand: deliver the offer in a sealed envelope marked “Tender RFLD/FAME-2026/AO-02” to the RFLD office, Francophone Hub, Hounsa, Rue de l’Université Agricole, Porto-Novo, Benin (Monday to Friday, 9:00 to 17:00). A receipt is given for each envelope.
Each offer received is logged with its date and time. Late or incomplete offers are not considered. One offer per bidder, without variants.
Article 6. Opening and evaluation
An evaluation committee made up of members of the RFLD, WoLSI and BIOWA consortium reviews the offers in the order received checks their compliance and scores them on the basis set out in the award clause. Minutes of the opening and of the evaluation are kept on file for the project audit.
Article 7. Award and notification
The selected bidder receives a letter of award and a contract as soon as the selection is made. Bidders that are not selected are informed in writing. RFLD may cancel the call at any time before award without liability.
Article 8. Payment
Payment in two instalments: 40% on approval of the inception note and 60% on approval of the mapping document and database. Payment is made by bank transfer on presentation of a compliant invoice.
Article 9. Ethics and safeguarding
Bidders commit to the FAME and AFD requirements on anti-fraud, anti-corruption, anti-money laundering, conflict of interest, protection from sexual exploitation, abuse and harassment, and data protection. Any attempt to influence the evaluation leads to exclusion. Information on bidders is kept confidential.
Terms of reference
Objectives
- Identify and profile 40 women’s cooperatives active in agriculture, processing or agroecology.
- Identify 10 green financing schemes or environmental grant programmes open to women’s cooperatives, with access conditions.
- Identify allies: mayors, municipal officials, customary authorities and organisations open to women’s land rights.
Methodology
- Field visits and interviews with cooperatives, data disaggregated by sex, age and disability of members.
- Meetings with decentralised technical services, microfinance institutions and programmes in the area.
- Collection in local languages, informed consent, secure storage of personal data.
Deliverables
| Deliverable | Timing |
|---|---|
| Inception note and tools | 7 days after signature |
| Stakeholder database with 40 cooperatives and 10 financing schemes | Week 3 |
| Mapping document (20 pages maximum) with maps or charts per municipality | Week 4 |
| Presentation to the consortium | Week 4 |
Reporting
The contractor reports to the FAME Project Coordinator at RFLD in Porto-Novo. Deliverables are in French.
Price schedule
Complete the unit price and total for each line without changing the description or the quantities. Prices are in CFA francs, all taxes included. The completed schedule is dated, signed, stamped and attached to the submission letter.
| No. | Description | Unit | Quantity | Unit price (XOF, TTC) | Total (XOF, TTC) |
|---|---|---|---|---|---|
| 1 | Identification and survey of 40 women’s cooperatives: field visits and interviews | Lump sum | 1 | …………… | …………… |
| 2 | Identification of 10 green financing schemes: meetings with decentralised technical services | Lump sum | 1 | …………… | …………… |
| 3 | Production, layout and sharing of the mapping document and stakeholder database | Lump sum | 1 | …………… | …………… |
| TOTAL AMOUNT, ALL TAXES INCLUDED | …………… |
Prices cover all costs, including fees, taxes, communication and travel in the four municipalities.
Model submission letter
[Name of the bidder]
[Address, RCCM, IFU, telephone, email]
To the Africa Director, Women Leaders Network for Development (RFLD)
RFLD Francophone Hub, Hounsa, Rue de l’Université Agricole, Porto-Novo, Benin · +229 01 50 02 46 19
Subject: Offer for tender RFLD/FAME-2026/AO-02, Mapping of local stakeholders and agroecological opportunities
Madam Director,
Having read the notice, the instructions to bidders and the terms of reference of tender RFLD/FAME-2026/AO-02 published on 2 November 2026, I, the undersigned [name and position], acting on behalf of [name of the bidder], submit our offer for the services requested.
We accept all the terms of the tender documents without reservation. Our offer, together with the completed, signed and stamped price schedule, remains valid for ninety (90) days from the closing date. We declare that we have no conflict of interest with RFLD, WoLSI, BIOWA or the project.
Attached: copy of the RCCM and IFU, completed price schedule, technical offer and references.
Done at ……………………, on ……………………
Signature, stamp and position of the signatory
This call is closed
RFLD no longer accepts offers for this tender. For any question, write to cotation@rflgd.org quoting RFLD/FAME-2026/AO-02.
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Aid to women’s organisations is falling. RFLD moves funding fast to women-led organisations and defenders, in French and English, through a network of 1,143 member organisations in more than 35 African countries.L’aide aux organisations de femmes recule. Le RFLD achemine vite les financements vers les organisations de femmes et les défenseures, en français et en anglais, grâce à un réseau de 1 143 organisations membres dans plus de 35 pays africains.
RFLD currently serves as Co-Chair of the SEA-T Programme Advisory Council, mandated to ensure the programme’s direction, priorities, and resources are meaningfully aligned with the visions of African women-led civil society. The SEA-T Programme is funded by the German Federal Ministry for Economic Cooperation and Development (BMZ) and implemented by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH.Le RFLD assure actuellement la coprésidence du Conseil consultatif du programme SEA-T, chargé de veiller à ce que l’orientation, les priorités et les ressources du programme soient réellement alignées sur les visions de la société civile africaine portée par les femmes. Le programme SEA-T est financé par le ministère fédéral allemand de la Coopération économique et du Développement (BMZ) et mis en œuvre par la Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH. See the partnershipVoir le partenariat
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