Supply of laptops for the RFLD Senegal office
RFLD is selecting one supplier to deliver four professional laptops to its Senegal office in Dakar in Year 1.
Reference: RFLD/YJ-2026/MP-04Published: 22 October 2026Status: open, rolling basisNotice of call for tenders
The Women Leaders Network for Development (RFLD) is implementing Yéego Jigéen (Women Rising), a 36-month programme (15 October 2026 to 14 October 2029) of flexible re-granting and tailored capacity building for grassroots women’s rights organisations in all fourteen regions of Senegal. The programme is delivered by the RFLD Senegal office in Dakar. This call covers Year 1 of the programme, from 15 October 2026 to 14 October 2027. RFLD invites IT equipment suppliers to submit an offer for the services described below.
| Item | Details |
|---|---|
| Purpose | Supply, delivery, set-up and warranty of four laptops for the RFLD Senegal office and programme team |
| Place of performance | RFLD Senegal office, Dakar |
| Contract period | Delivery within 15 days of the purchase order, in Year 1 (October 2026 to October 2027) |
| Procurement method | Open call for tenders published on rflgd.org |
| Submission | Rolling basis. Offers are reviewed in the order received, with no closing date. The call closes as soon as a contractor is selected, so early submission is encouraged. |
Tender documents
- Notice of call for tenders (this section)
- Instructions to bidders
- Terms of reference
- Price schedule
- Model submission letter
Award
Offers are reviewed as they arrive. RFLD may award the contract to the first offer that meets all the minimum specifications at a competitive price, and the call then closes.
Instructions to bidders
Article 1. Eligibility
- Be a company legally registered in Senegal, or registered in another ECOWAS country with the capacity to deliver in Senegal
- Hold a valid trade register entry (RCCM) and tax identification number (NINEA or equivalent), with tax and social security obligations up to date
- Be an authorised reseller or distributor of the proposed brand, with an after-sales service in Dakar
- Have no conflict of interest with RFLD staff or board members
Article 2. Content of the offer
- Signed submission letter (Document 5)
- Technical sheet of the proposed model, with a compliance table against the specifications
- Proof of authorised resale and details of the after-sales service in Dakar
- Completed price schedule (Document 4)
- Copies of the RCCM and NINEA, and a recent certificate of tax compliance
Article 3. Currency and validity
Prices are quoted in CFA francs (XOF), all taxes included. Offers remain valid for sixty (60) days from the date of submission.
Article 4. Questions
Questions may be sent in writing to programs@rflgd.org at any time while the call is open, quoting the reference RFLD/YJ-2026/MP-04. Answers are shared with all bidders without naming the person who asked.
Article 5. Submission
Send the complete offer as PDF files to programs@rflgd.org at any time while the call is open, with the subject line “Tender RFLD/YJ-2026/MP-04”. Each offer received is logged with its date and time. Incomplete offers are not considered. One offer per bidder, without variants.
Article 6. Opening and evaluation
An ad hoc committee of RFLD reviews the offers in the order received, checks their compliance with the terms of reference and compares them on the basis set out in the award clause. Minutes of the opening and of the selection are kept on file.
Article 7. Award and notification
The selected bidder receives a letter of award and a contract or purchase order. Bidders that are not selected are informed in writing. RFLD may cancel the call at any time before award without liability.
Article 8. Payment
Payment is made per delivery, after the delivery note is signed by RFLD. Payment is made by bank transfer on presentation of a compliant invoice.
Article 9. Ethics and safeguarding
Bidders commit to RFLD’s codes on anti-fraud, anti-corruption, conflict of interest, data protection and safeguarding. Any attempt to influence the evaluation leads to exclusion. Information on the organisations and people supported by the programme is confidential and may not be shared or published.
Terms of reference
1. Need
Four laptops for the programme team of the RFLD Senegal office, used to manage grants, monitoring data and training.
2. Minimum specifications
| Item | Minimum specification |
|---|---|
| Processor | Intel Core i5 (13th generation or later) or AMD Ryzen 5 (7000 series or later) |
| Memory | 16 GB RAM |
| Storage | 512 GB SSD |
| Screen | 14 to 15.6 inches, Full HD |
| Connectivity | Wi-Fi 6, Bluetooth, at least one USB-C and two USB-A ports, HDMI, webcam and microphone |
| Keyboard | French AZERTY layout |
| Battery | At least 8 hours announced |
| Software | Genuine Windows 11 Pro licence, installed and activated |
| Accessories | Charger, protective bag and wireless mouse |
| Warranty | At least 2 years, parts and labour, with service in Dakar |
3. Delivery and set-up
Equipment is new, in its original packaging, delivered and set up at the RFLD Senegal office in Dakar. The supplier provides serial numbers and warranty certificates with each delivery.
Price schedule
Complete the unit price and total for each line without changing the description or the quantities. Prices are in CFA francs, all taxes included. The completed schedule is dated, signed, stamped and attached to the submission letter.
| No. | Description | Unit | Quantity | Unit price (XOF, TTC) | Total (XOF, TTC) |
|---|---|---|---|---|---|
| 1 | Laptop meeting the minimum specifications, delivered and set up | Unit | 4 | …………… | …………… |
| TOTAL AMOUNT, ALL TAXES INCLUDED | …………… |
The unit price includes the laptop, accessories, licence, delivery, set-up, warranty and all taxes.
Model submission letter
[Name of the bidder]
[Address, RCCM, NINEA, telephone, email]
To the Africa Director, Women Leaders Network for Development (RFLD)
Africa Office, Nmai Dzorn, Adjiringano Road, Eden Court, Accra, Ghana
Subject: Offer for tender RFLD/YJ-2026/MP-04, Supply of laptops for the RFLD Senegal office
Madam Director,
Having read the notice, the instructions to bidders and the terms of reference of tender RFLD/YJ-2026/MP-04 published on 22 October 2026, I, the undersigned [name and position], acting on behalf of [name of the bidder], submit our offer for the services requested.
We accept all the terms of the tender documents without reservation. Our offer, together with the completed, signed and stamped price schedule, remains valid for sixty (60) days from the date of submission. We declare that we have no conflict of interest with RFLD or with the programme.
Attached: copy of the RCCM, copy of the NINEA, completed price schedule, technical offer and references.
Done at ……………………, on ……………………
Signature, stamp and position of the signatory
Submit your offer
Send your offer to programs@rflgd.org with the subject “Tender RFLD/YJ-2026/MP-04”. Offers are reviewed as they arrive, so apply early.
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