Training logistics and materials for the Yéego Jigéen capacity-building sessions
RFLD is selecting one company to organise the two residential training sessions of the first cohort supported by Yéego Jigéen: lodging, transport, meals, venue and training materials.
Reference: RFLD/YJ-2026/MP-02Published: 22 October 2026Status: open, rolling basisNotice of call for tenders
The Women Leaders Network for Development (RFLD) is implementing Yéego Jigéen (Women Rising), a 36-month programme (15 October 2026 to 14 October 2029) of flexible re-granting and tailored capacity building for grassroots women’s rights organisations in all fourteen regions of Senegal. The programme is delivered by the RFLD Senegal office in Dakar. This call covers Year 1 of the programme, from 15 October 2026 to 14 October 2027. RFLD invites events, hospitality and training-logistics companies to submit an offer for the services described below.
| Item | Details |
|---|---|
| Purpose | Organisation of the two residential training sessions of the first cohort, for 25 participants each, covering lodging, ground transportation, meals, venue, training materials and supplies |
| Place of performance | Senegal. The venue city is confirmed in each purchase order, and participants travel from all fourteen regions |
| Contract period | Year 1: 15 October 2026 to 14 October 2027, on purchase orders issued at least four weeks before each session, renewable for the second cohort subject to performance and funding |
| Procurement method | Open call for tenders published on rflgd.org |
| Submission | Rolling basis. Offers are reviewed in the order received, with no closing date. The call closes as soon as a contractor is selected, so early submission is encouraged. |
Tender documents
- Notice of call for tenders (this section)
- Instructions to bidders
- Terms of reference
- Price schedule
- Model submission letter
Award
Offers are reviewed as they arrive. RFLD may award the contract to the first offer that meets all the requirements at a competitive price, after checking the quality of the proposed venues and services, and the call then closes.
Instructions to bidders
Article 1. Eligibility
- Be a company legally registered in Senegal, or registered in another ECOWAS country with the capacity to deliver in Senegal
- Hold a valid trade register entry (RCCM) and tax identification number (NINEA or equivalent), with tax and social security obligations up to date
- Show at least three similar assignments completed in the last five years, with references
- Have no conflict of interest with RFLD staff, board members or applicants to the Yéego Jigéen programme
- Show experience organising residential workshops for at least 25 participants, including participant transport from the regions
Article 2. Content of the offer
- Signed submission letter (Document 5)
- Technical offer: proposed venues with photos and capacity, accommodation standard, transport plan from the regions, catering menus and quality controls
- List of similar events organised in the last five years, with three references
- Completed price schedule (Document 4)
- Copies of the RCCM and NINEA, and a recent certificate of tax compliance
Article 3. Currency and validity
Prices are quoted in CFA francs (XOF), all taxes included. Offers remain valid for sixty (60) days from the date of submission.
Article 4. Questions
Questions may be sent in writing to programs@rflgd.org at any time while the call is open, quoting the reference RFLD/YJ-2026/MP-02. Answers are shared with all bidders without naming the person who asked.
Article 5. Submission
Send the complete offer as PDF files to programs@rflgd.org at any time while the call is open, with the subject line “Tender RFLD/YJ-2026/MP-02”. Each offer received is logged with its date and time. Incomplete offers are not considered. One offer per bidder, without variants.
Article 6. Opening and evaluation
An ad hoc committee of RFLD reviews the offers in the order received, checks their compliance with the terms of reference and compares them on the basis set out in the award clause. Minutes of the opening and of the selection are kept on file.
Article 7. Award and notification
The selected bidder receives a letter of award and a contract or purchase order. Bidders that are not selected are informed in writing. RFLD may cancel the call at any time before award without liability.
Article 8. Payment
Payment is made per session, after the session is delivered and the delivery note is signed by RFLD. An advance of up to 30% per session may be agreed on written request. Payment is made by bank transfer on presentation of a compliant invoice.
Article 9. Ethics and safeguarding
Bidders commit to RFLD’s codes on anti-fraud, anti-corruption, conflict of interest, data protection and safeguarding. Any attempt to influence the evaluation leads to exclusion. Information on the organisations and people supported by the programme is confidential and may not be shared or published.
Terms of reference
1. Background
Each cohort of 25 grassroots organisations supported by Yéego Jigéen takes part in two residential training sessions on organisational development, financial management and advocacy. This call covers the two sessions of the first cohort, in Year 1. The contract may be renewed for the second cohort in Year 2, subject to performance and funding.
2. Services required for each session
| Service | Specification |
|---|---|
| Training-related lodging | 25 participants, 2 nights, single rooms in a safe and clean hotel close to the venue, breakfast included |
| Training-related ground transportation | Round trip for 25 participants from their region to the venue, by safe road transport or reimbursement at agreed rates, with a passenger list and receipts |
| Training-related meal allowances | Lunch and dinner for 25 participants over 2 days, plus two coffee breaks a day, with options for dietary needs |
| Training facilities rental | A meeting room for 30 people over 2 days, with projector, screen, sound system, reliable internet, flip charts and access for people with disabilities |
| Training materials | Printing and binding of manuals, toolkits and guides for 25 organisations, from files provided by RFLD |
| Other educational and training supplies | Participant kits with notebooks, pens, folders, badges, markers and stationery for group work |
3. Organisation
- The company appoints a coordinator who is present for the whole of each session.
- RFLD sends the participant list and programme at least three weeks before each session. Participant data may only be used for logistics.
- Any change of venue, hotel or menu requires RFLD’s written approval.
4. Deliverables
For each session: confirmed bookings, transport plan, signed attendance and transport lists, delivered materials, and a short logistics report with invoices and supporting documents.
Price schedule
Complete the unit price and total for each line without changing the description or the quantities. Prices are in CFA francs, all taxes included. The completed schedule is dated, signed, stamped and attached to the submission letter.
| No. | Description | Unit | Quantity | Unit price (XOF, TTC) | Total (XOF, TTC) |
|---|---|---|---|---|---|
| 1 | Training-related lodging, 2 nights per participant and per session | Participant-night | 100 | …………… | …………… |
| 2 | Training-related ground transportation, round trip | Participant | 50 | …………… | …………… |
| 3 | Training-related meals: lunch, dinner and breaks | Participant-day | 100 | …………… | …………… |
| 4 | Training facilities rental: meeting room, equipment and internet | Day | 4 | …………… | …………… |
| 5 | Training materials: manuals, toolkits and printed guides for 25 organisations | Cohort | 1 | …………… | …………… |
| 6 | Other educational and training supplies: participant kits | Cohort | 1 | …………… | …………… |
| TOTAL AMOUNT, ALL TAXES INCLUDED | …………… |
Quantities cover two sessions of 2 days with 25 participants for the first cohort. Orders are placed session by session, and only the services ordered are paid.
Model submission letter
[Name of the bidder]
[Address, RCCM, NINEA, telephone, email]
To the Africa Director, Women Leaders Network for Development (RFLD)
Africa Office, Nmai Dzorn, Adjiringano Road, Eden Court, Accra, Ghana
Subject: Offer for tender RFLD/YJ-2026/MP-02, Training logistics and materials for the Yéego Jigéen capacity-building sessions
Madam Director,
Having read the notice, the instructions to bidders and the terms of reference of tender RFLD/YJ-2026/MP-02 published on 22 October 2026, I, the undersigned [name and position], acting on behalf of [name of the bidder], submit our offer for the services requested.
We accept all the terms of the tender documents without reservation. Our offer, together with the completed, signed and stamped price schedule, remains valid for sixty (60) days from the date of submission. We declare that we have no conflict of interest with RFLD or with the programme.
Attached: copy of the RCCM, copy of the NINEA, completed price schedule, technical offer and references.
Done at ……………………, on ……………………
Signature, stamp and position of the signatory
Submit your offer
Send your offer to programs@rflgd.org with the subject “Tender RFLD/YJ-2026/MP-02”. Offers are reviewed as they arrive, so apply early.
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